Hello! I just wanted everyone to be updated on the plans that the Marketing Team has devised for our Event.
We have come up with a variety of ways to advertise our event:
*Facebook Page
*Twitter
*Posters around Campus
*UMASS Website-upcoming events
*Collegian Article
*Mass Email to Students and Faculty
*Donation Boxes
*Tshirts with Event Information
*Umass Radio/T.V
If anyone has any suggestions or ideas please let us know!
The Name of our Event is: Holidays On Ice
The Logo of our Event is: Sugar and Spice and Everything Nice
The Marketing Committee has assigned specific tasks to certain individuals:
Hannah-Collegian Article
Jen K.-Facebook Page
Sarah-Radio Station
Meghan-Blog
Jessica-Mass Email
Kelly-Tables & Donation Boxes
Courtney-Flyers
This is what we have come up with so far but we are open to any ideas or suggestions that anyone has to offer!
Abbey Nelson
Hello! Just wanted to give everyone an idea of what needs to be done this week!
MARKETING- GREAT job with your to-do list. All we need is for you to submit your budget needs to the finance committee.
FOOD&BEV- Please figure out who the sponsors are for the practice rink, and what they can supply for us. You may need to contact the Manager of the Mullins center to figure this out. Remember that we are not allowed to charge for food. Also, please submit your budget needs to the finance committee ( in case these sponsors won’t simply donate food)
LOGISTICS- Please find out when we will be allowed into the rink to set up. The event is only for two hours, but some people will need to be there ahead of time to set up, and after the event to break down. Please try and develop a timeline for the day of the event. It may be necessary to create a sign up sheet with hour slots for everyone to sign up for.
FINANCE- Once you receive budget info from the other committees, please total this number and develop some methods of fundraising.
SPECIAL EVENTS- Check out the space. See what we’ll need for a budget for decorations and submit this to the finance committee.
BUDGETS SHOULD BE SUBMITTED TO MEMBERS OF THE FINANCE COMMITTEE BY TUESDAY, NOVEMBER 10TH.
Please let us know if there is anything else that you guys are working on, or if you think this is too much to handle. We can all help out if this isn’t do-able.
Thanks!
-The Steering Committee.
Abbey Nelson
Hello All-
Here we are by committee.
Marketing- The event will be announced in guest lecture on November 16th. It will also be announced in classes both the week before Thanksgiving and the week after. The flyer is being worked on and needs to be OK’d. The flyers will be put out next week. Please submit your budget to the finance committee ( or post on the blog ) by Thursday 11/12 at the latest.
F&B- We’ve decided to have hot chocolate/water/coke products and possibly pizza. People need to be contacted in terms of donations. Try: starbucks, the DCs, papa ginos, dominos, umass bakery, etc. Pricing of food that needs to be purchased will be done tomorrow, Wednesday the 11th. The budget should be submitted by Thursday morning at the latest.
Special Events/Decor- The decorations are going to include garland, window clings, posters, etc. The color scheme is going to be a winter-like theme with light and dark blues, as well as silver. Educational posters eventually need to be made. PLease submit your budget to the finance committee by Thursday 11/12.
Logistics- Please figure out how the PA system works at the rink. We would liek to be able to play CDs and would like to know if this is possible. Also, please speak to the rink manager and figure out the exact times we will be able to get into the rink to set up. This is important since the decorations committee has a scheduling conflict, and we may be able to use class time to get in there and set up.
Finance- As of right now, you guys are just working on fundraising ideas. Once you receive all of the budget information from the other committees, it’s necessary to fill out the grant form, so we can see how much money we are working with and how much we will need to raise to cover costs.
**Let’s keep in mind that we hope to bring in 100 people for this event**
Thanks! And let us know if you have any questions, concerns, or problems.
-The Steering Committee
Brittney Piccirilli
Hello Everyone-
Here is an update from the Special Events/Decor Committee:
Inclass today, our group was able to take a trip down to the skating rink, to get a visual of what we have to work with for the decor and what special events we could possibly hold in that space. Also, going there enabled us to produce a budget.
We came up with Face Panting, on-rink games, and Holiday Theme music. Our decor will begin with the entrance with lights, garland, and hanging snow flakes. The tables right inside the doors will have table cloths, lights. Down on the rink we will have window clings to decorate around the windows of the ice rink.
For the holiday awareness portion, we decided to make posters providing different fun facts about each religion celebrated in the Dec/Jan -ish time.
Posters:
Sarah- Christmas
Karlee- Hanukka
Sam- Kwanzaa
Brittney- Omisoka
Erin- Ramadon
Rebecca- Fiesta of Our Lady Guadalupe
Sina- New Years
Our group has already submitted our budget to the Finance Committee and we are organized and have begun our preparations for this event.
We want to get into the rink the Day of the Event during the actual class time (1pm-215) to do all the decorating and set up needed.
See you all inclass on Thursday!
-The Special Events/Decor Committee
Meghan Murphy
Hello! I just wanted to update everyone on the Marketing Teams Progress.
Posters-We have designed the poster and will be contacting David Curly to get it approved, as well as contacting the UMASS copy and design department on campus. We will have an estimated cost for the posters by Thursday the 12th.
Facebook- We have designed a Facebook page and hope that everyone joins and invites all their friends and family!! The Event is titled Holidays on Ice and can be easily found on Facebook.
Mass Email- We have put together an email that provides all the events information and forwarded it to Riki Hing who will be sending it out to all HTM students.
Collegian Article- We will be taking out an ad in the Collegian Newspaper that will provide all event information. The cost is still undetermined as of right now but will be known by Thursday.
Guest Lecture Announcement- We will be making an announcement during Guest Lecture Monday the 16th letting everyone know about our event.
Classroom Announcements- The marketing team will be announcing our Event information during each class attended the week of the 16th (next week) and the week before the event.
UMASS website- We are still trying to contact someone to put an “upcoming event” notice on the UMASS website homepage. More information to come.
We will be keeping everyone updated with any new information that we receive. See you all in class on Thursday!!
-The Marketing Committee
Lloyd Henley
Hi Meghan,
No need to contact David Curly. You just need to send the poster to me for approval.
Lloyd
Samantha Rivera
Food and Beverage Committee
ITEMS ESTIMATED COST ACTUAL COST
FOOD:
Cookies (Davidcookcookiesfromfomwomernwldemrfrom
fromfromfrom C $40
Brownies $20
Pizza Donated @ no cost
Assorted Candy $15
DRINKS:
Hot Cocoa $15
Water $20
Cans of soda $25
Apple Cider $ 15
PAPERWARE:
Napkins $ 5 (dollar store)
Paper Plates $ 5 (dollar store)
Hot & cold cups $ 10 (dollar store)
Plastic Gloves $ 1 (dollar store)
Total estimated cost= $ 170
*we are hoping to only spend about $150, but with online research this is what we came up with.
The food and beverage committee has also divided up our tasks among our group and who we need to contact:
Papa Gino’s- Trisha
Larry (food waiver)- Nicole
Umass Catering- Anna
Mullins Center Info.- Caroline
Price Research for food items- Samantha & Vanessa
We are going to try and get the pizza and possibly baked goods to be donated from Papa Gino’s and Umass catering. We know that Coca-Cola is a sponsor so we are going to use their soda products. If Papa Gino’s is not a sponsor then we will be using Domino’s because we know Domino’s is a sponsor. At this point we are just waiting on the Mullin’s Center to get back to us.
Danielle Iwanechko
Finance
Hey guys – We still need to know what kind of budget the Marketing team needs. There was some confusion with the grant so it didn’t get submitted in time to have the meeting with the grant committee today but we’re working on it now and once thats done another meeting will be arranged with them. Just waiting on the Marketing team budget and then it can all be finalized! Thanks!
Ariana Snyder
Hey guys,
Here is the list by committee
Marketing- Please continue putting up flyers and making announcements in your classes. Also, update the finance committee on your final budget (I believe you did everything free of charge but correct me if I am wrong)
F&B- Please keep us updated on possible donations/budget cuts. If needed try the DCs.
Special Events/Decor- Let us know how the shopping is going.
Logistics- Please figure out how the PA system works at the rink. We would liek to be able to play CDs and would like to know if this is possible. Also, please speak to the rink manager and figure out the exact times we will be able to get into the rink to set up. This is important since the decorations committee has a scheduling conflict, and we may be able to use class time to get in there and set up.
Finance- Keep us updated on whether we are under or over our budget.
Every Committee: Keep selling the raffle tickets. The final price decided by the class was 1 for $1 and 3 for $5. Please update us on whether the tickets are selling so we know if we will be making a profit or not.
Steering Committee,
Make sure someone meets with me on Monday to secure the space. We need to do a certificate of insurance and return the Mullins Center contract. If you are purchasing then someone needs to meet with me to arrange the use of a University credit card. The ESCA grant has been submitted for consideration. The ESCA grant committee will not meet until 11/30/09.
Lloyd Henley
Abbey Nelson
This message is for Food and Bev-
I have spoken with my boss from Papa Gino’s and he is willing to give us 4 or 5 free pizzas for the event. Do we want them?
If so, we’ll need to arrange for someone to pick them up. I can put the order in for whatever time needed.
Thanks.
Someone from this class who works at UMass Catering told us they will donate 13 dozen cookies to our event! Also, Abbey, if Papa Gino’s will donate the pizza that would be great. We will just need money from the budget for drinks, some other snacks, and paper products (napkins, cups, plates). We can figure out exactly what we still need Tuesday in class.
Thanks.
Anna Sotar
From Food and Beverage Committee-
Franklin DC is donating 5 gallons of hot chocolate for the event. We can pick it up at Franklin around 3:30 that Thursday.
-Anna
Samantha Gale
Does anyone have access to a Santa Outfit!?! Perhaps if someone randomly has one lying around at their house they could bring it back after the break for next week. That would be sweet. Thanks!
Meghan Murphy
The Marketing Committee has finished the posters and have begun to hang them up around the Amherst/Greenfield Area to promote to the local community. We have also begun to put posters around the campus and dorms. We have done all Marketing Free of charge so our designated budget can be used in the other departments if necessary.
We will continue to make our classroom announcements next week (the week of the event) and I will also be sending out the mass email next week as a reminder to all.
I will also be contacting the Amherst Survival Center again to let them know what we are doing and what time to pick up all the donations. I believe 6:30 would be the most appropriate time because the event will be over and it will be during the breakdown/cleanup time.
I will keep everyone updated on the Amherst Survival Center notification.
Thanks and have a great Thanksgiving Break!
-Meghan
Brittney Piccirilli
Hello Everyone-
Here is an update from the Special Events/Decor Committee:
We are still on track with all our planning, and have been able to come up with great ideas on how to save money and reduce our budget to only $50.
We have already purchased a bunch of window clings that we found at a great price, and will bring in a copy of the receipts.
Our holiday posters are still in progress, but moving along at great pace!
The items that our committee has discussed that are MUST haves for the event are:
1. Table cloths (3or 4) -that we will purchase at a Dollar Tree Store.
2. Face paint station -Walmart carries quality face paint at low price,
so we will be looking there.
3. Christmas tree lights (to hang around tables etc.) -Using our own
so we do not have to buy new ones.
4. Music (we will use our own holiday music to save money)
5. Holiday Awareness posters
Sarah- Christmas
Karlee- Hanukka
Sam- Kwanzaa
Brittney- Omisoka
Erin- Ramadon
Rebecca- Fiesta of Our Lady Guadalupe
Sina- New Years
6. Possibly white and blue balloons. (If we can find a good deal, to decorate the front entrance).
We also want to set up a donation table for any type of donation, have a box for the canned foods and a money box for cash donations. Along with the 50/50 raffle.
A table for face painting, and a table for the food (maybe two tables).
We still want to get into the rink the Day of the Event during the actual class time (1pm-215) so everyone in our Committee can to do all the decorating and set up needed.
Hope everyone has a good Thanksgiving!
-The Special Events/Decor Committee
Nicole DiMassimo
From F&B-
The food waivers for Papa Gino’s and Lone Wolf are all set! All we are waiting on is a certificate of insurance that a member of our group who works at Lone Wolf is going to get for us. Larry said we don’t need a certificate of insurance for Papa Gino’s. Also, because the cookies and hot chocolate are being donated from places on campus we will not need waivers for those items either.
-Nikki
Vanessa Leger
I just did the shopping for the food & beverage for our event. Here’s what we have:
-24 Coca Cola cans
-24 Diet Coke cans
-24 Sprite cans
-24 bottled waters
-2 gallons apple cider
-40oz bag of Hersheys Kisses
-200 mini candy canes
-200 napkins
-100 foam plates
-102 foam cups
It came to $58 for everything. Lloyd said we should know by tomorrow if we have the grant, and will be able to do more shopping. Walmart didn’t have the Hannukah coins, so it would be nice to get them. Also, we will need to get ice for the day of the event. I’m not sure if we can get it for free somewhere on campus or if we will have to go out and buy some. If we get the grant we could also get some more candies, or extras of anything else we may need.
As far as signs go, we should make a sign that says something like
\Enjoy FREE food at this event thanks to donations from: Papa Ginos, Franklin DC, UMass Catering\….. maybe someone in Decor can do this? Or someone in our group if not.
Erin DeMarco
Hi,
I dropped off the PO and contract to the Mullins Center on Wednesday. However, there was no one there for me to actually talk to about when we could get in the building on Thursday or about the PA system. I sent an email to Robert Hollis to ask, and if I don’t get an answer, I will try calling and talking to him.
Erin
Abbey Nelson
Hi guys-
looks like we are all on track.
Here’s what’s left
Thank You’s- being taken care of by the steering committee.
PA system- looks like we are going to have to wait for an email reply. We are pretty sure we can use a CD, but…back up plans?
Sign for food- Marketing agreed to make this. 13x 19\ laminated.
Schedule for the day- We have 8 or 9 people per slot. We just need an hourly make up of the day, organized and easy to read.
Am I missing anything?
The Amherst Survival Fund is picking up their donations at 6:30 on the day of the event.
Thanks,
– The steering Committee
Jennifer Lee
This is from the Logistics Committee-
Here is the sign-up sheet that was passed around in class. Please go to the time slot that you have signed up for. There will also be a time-in and time-out sheet at the event. Let us know if there are any changes that need to be made. (Also, sorry if there are any spelling mistakes, could not read some of the handwritings on the sheet)
Setup (3-4pm) ~ or during class time (1-2:15pm)
1. Stacey Shapino
2. Hanna Delucia
3. Sarah Kanney
4. Vanessa Leger
5. Tricia Ravley
6. Brittney Piccirilin
7. Sarah Rolland
8. Karlee Bordeaux
9. Erin Boylan
10. Sina Im
11. Sam Gale
12. Lauren Wier
(4-5pm)
1. Jennifer Lee
2. Carolyn Ware
3. Bruce Moody
4. Leslie Goldsmith
5. Danny Lenable
6. Jennifer Kachinsky
7. Kelly Flaherty
8. Samantha Rivera
9. Rebecca Mello
10. Erin MacDermott
11. Sam Gale
(5-6pm)
1. Carly Famulari
2. Carolyn Wane
3. Courtney Lowrie
4. Jessica White
5. Meghan Murphy
6. Anna Sota
7. Nicole Dimassimo
8. Danielle Iwanechko
9. Jeff Colantuone
10. Rachel Gingras
Cleanup (6-7pm)
1. Heather Golosh
2. Alicia Peterson
3. Jason Cunningham
4. Meghan Murphy
5. Carolyn Ware
6. Sarah Rollend
7. Brittney Piccirilin
8. Erin Boylan
9. Sina Im
10. Elaine Lin
11. Alyssa Chanthavong
Lee Taylor
Can you add me to the set-up crew? This is the only time I can come because I have work from 5-9:30. I apologize for not getting on this sooner.
anytime during class (1-2:15pm) would be best for me. I have class from 2:30-5:15pm. If absolutely neccesary, put me in a time slot between 2:30-5:15pm.
Lee
Carly Famulari
Hey everyone, here is the schedule for the day and the task lists for set up and break down for the event. Copies of this will be brought to class the day of the event and handed out the one member of each committee.
Schedule:
1:00pm- Class time/some groups begin set-up at the mullins center
3:00pm- First shift starts and set up begins
Table/chair set up
Sound set up
Poster set up
3:45pm- Pick up pizza
Pick up cookies (Campus center room 819)
Pick up hot chocolate (Franklin Dining Common)
4:00pm- drop off food
4:00pm- event starts
4:00pm- first shift ends and second shift begins
4:00pm-6:00pm- skating; face painting; selling food; raffle tickets sold; music
5:00pm- shift 2 ends and shift 3 begins
5:45pm- Raffle winner announced
6:00pm- event ends
6:00pm- shift 3 ends and shift 4 begins
6:30pm- amherst survival center picks up donations
6:00pm-7:00pm- clean up takes place
break down all stations
table return
trash gets thrown out
hot chocolate holders get returned to DC
Set-up Task List:
Table/Chairs set-ups
2 tables for food and drink (near electrical outlet)
1 table for sign-in and raffle selling
1 table for face painting
8 chairs (2 at each table)
Tablecloths, napkins, cups, plates on tables
Food/Hot chocolate on table, soft drinks under table (when arrive)
Music Set-up
Poster set-up
Raffle money collection
Decoration set-up (lights; balloons or anything else special events has purchased)
Coolers with ice
Name tag handout
Student sign-in
Trash bins with bags set-up
Near food table
Near face painting
Around the arena
Breakdown Task List:
Table/Chairs breakdown and returns
Posters taken down
Check that all skates have been returned
Empty coolers
Survival center pick-up
Hot chocolate containers returned
Throw out trash
Final walk through
We are going to have a sign-in sheet at the same table that we will be selling raffle tickets so everyone make sure you sign in and out so we know you were there. Thanks!!!
-The logistics committee
Ariana Snyder
Hey Guys,
Here are some reminders
Special Events committee is buying name tags so make sure you are wearing one while working the event
Please wear a black shirt and jeans
If you have any questions or concerns, Leslie and Lauren from the steering committee will be there at the start of the event
Last but not least, here is a list of important numbers in case of emergency
Food and Beverage-Vanessa: 978-424-1670
Logistics-Stacey: 215-740-2853
Special Events: 413-775-2998
Fiance-Erin M: 207-659-3746
Steering-Leslie: 207-691-3033
Lloyd Henley
Hi All,
Below please see email from Robert Hollis.
Lloyd,
That is not a problem. I will be in the rink so whenever they want to start setting up is fine with me.
Robert
On Tue, Dec 1, 2009 at 5:21 PM, Lloyd Henley wrote:
Hi Robert,
My students are wondering what is the earliest that they can get in to the ice rink. I believe they are looking to getting in the rink around 2pm. Please let me know at your earliest convenience. Thanks.
Lloyd Henley
Brittney Piccirilli
Todays the big day! Good luck everyone! 🙂
Karlee Bordeaux
Its game time! Hope we all have a successful event! If there is anything else that needs to be picked up for last minute things please contact me so I can do so. A few members of the Decoration committee are going to pick up things so please call me if you need. Good luck and see you at the rink!
cell: 413-775-2998
Thanks,
Karlee
Brittney Piccirilli
Hello Everyone:
I thought we had an awesome event! We all worked hard and it showed!
Derek Bratton gave high appraisal for our class event and I wanted to share that with everyone! 🙂
See you all inclass on Tuesday
-Brittney
Lloyd Henley
Hello Class,
I am very proud of all of you. You really stepped up to put on a great event.
Hello! I just wanted everyone to be updated on the plans that the Marketing Team has devised for our Event.
We have come up with a variety of ways to advertise our event:
*Facebook Page
*Twitter
*Posters around Campus
*UMASS Website-upcoming events
*Collegian Article
*Mass Email to Students and Faculty
*Donation Boxes
*Tshirts with Event Information
*Umass Radio/T.V
If anyone has any suggestions or ideas please let us know!
The Name of our Event is: Holidays On Ice
The Logo of our Event is: Sugar and Spice and Everything Nice
The Marketing Committee has assigned specific tasks to certain individuals:
Hannah-Collegian Article
Jen K.-Facebook Page
Sarah-Radio Station
Meghan-Blog
Jessica-Mass Email
Kelly-Tables & Donation Boxes
Courtney-Flyers
This is what we have come up with so far but we are open to any ideas or suggestions that anyone has to offer!
Hello! Just wanted to give everyone an idea of what needs to be done this week!
MARKETING- GREAT job with your to-do list. All we need is for you to submit your budget needs to the finance committee.
FOOD&BEV- Please figure out who the sponsors are for the practice rink, and what they can supply for us. You may need to contact the Manager of the Mullins center to figure this out. Remember that we are not allowed to charge for food. Also, please submit your budget needs to the finance committee ( in case these sponsors won’t simply donate food)
LOGISTICS- Please find out when we will be allowed into the rink to set up. The event is only for two hours, but some people will need to be there ahead of time to set up, and after the event to break down. Please try and develop a timeline for the day of the event. It may be necessary to create a sign up sheet with hour slots for everyone to sign up for.
FINANCE- Once you receive budget info from the other committees, please total this number and develop some methods of fundraising.
SPECIAL EVENTS- Check out the space. See what we’ll need for a budget for decorations and submit this to the finance committee.
BUDGETS SHOULD BE SUBMITTED TO MEMBERS OF THE FINANCE COMMITTEE BY TUESDAY, NOVEMBER 10TH.
Please let us know if there is anything else that you guys are working on, or if you think this is too much to handle. We can all help out if this isn’t do-able.
Thanks!
-The Steering Committee.
Hello All-
Here we are by committee.
Marketing- The event will be announced in guest lecture on November 16th. It will also be announced in classes both the week before Thanksgiving and the week after. The flyer is being worked on and needs to be OK’d. The flyers will be put out next week. Please submit your budget to the finance committee ( or post on the blog ) by Thursday 11/12 at the latest.
F&B- We’ve decided to have hot chocolate/water/coke products and possibly pizza. People need to be contacted in terms of donations. Try: starbucks, the DCs, papa ginos, dominos, umass bakery, etc. Pricing of food that needs to be purchased will be done tomorrow, Wednesday the 11th. The budget should be submitted by Thursday morning at the latest.
Special Events/Decor- The decorations are going to include garland, window clings, posters, etc. The color scheme is going to be a winter-like theme with light and dark blues, as well as silver. Educational posters eventually need to be made. PLease submit your budget to the finance committee by Thursday 11/12.
Logistics- Please figure out how the PA system works at the rink. We would liek to be able to play CDs and would like to know if this is possible. Also, please speak to the rink manager and figure out the exact times we will be able to get into the rink to set up. This is important since the decorations committee has a scheduling conflict, and we may be able to use class time to get in there and set up.
Finance- As of right now, you guys are just working on fundraising ideas. Once you receive all of the budget information from the other committees, it’s necessary to fill out the grant form, so we can see how much money we are working with and how much we will need to raise to cover costs.
**Let’s keep in mind that we hope to bring in 100 people for this event**
Thanks! And let us know if you have any questions, concerns, or problems.
-The Steering Committee
Hello Everyone-
Here is an update from the Special Events/Decor Committee:
Inclass today, our group was able to take a trip down to the skating rink, to get a visual of what we have to work with for the decor and what special events we could possibly hold in that space. Also, going there enabled us to produce a budget.
We came up with Face Panting, on-rink games, and Holiday Theme music. Our decor will begin with the entrance with lights, garland, and hanging snow flakes. The tables right inside the doors will have table cloths, lights. Down on the rink we will have window clings to decorate around the windows of the ice rink.
For the holiday awareness portion, we decided to make posters providing different fun facts about each religion celebrated in the Dec/Jan -ish time.
Posters:
Sarah- Christmas
Karlee- Hanukka
Sam- Kwanzaa
Brittney- Omisoka
Erin- Ramadon
Rebecca- Fiesta of Our Lady Guadalupe
Sina- New Years
Our group has already submitted our budget to the Finance Committee and we are organized and have begun our preparations for this event.
We want to get into the rink the Day of the Event during the actual class time (1pm-215) to do all the decorating and set up needed.
See you all inclass on Thursday!
-The Special Events/Decor Committee
Hello! I just wanted to update everyone on the Marketing Teams Progress.
Posters-We have designed the poster and will be contacting David Curly to get it approved, as well as contacting the UMASS copy and design department on campus. We will have an estimated cost for the posters by Thursday the 12th.
Facebook- We have designed a Facebook page and hope that everyone joins and invites all their friends and family!! The Event is titled Holidays on Ice and can be easily found on Facebook.
Mass Email- We have put together an email that provides all the events information and forwarded it to Riki Hing who will be sending it out to all HTM students.
Collegian Article- We will be taking out an ad in the Collegian Newspaper that will provide all event information. The cost is still undetermined as of right now but will be known by Thursday.
Guest Lecture Announcement- We will be making an announcement during Guest Lecture Monday the 16th letting everyone know about our event.
Classroom Announcements- The marketing team will be announcing our Event information during each class attended the week of the 16th (next week) and the week before the event.
UMASS website- We are still trying to contact someone to put an “upcoming event” notice on the UMASS website homepage. More information to come.
We will be keeping everyone updated with any new information that we receive. See you all in class on Thursday!!
-The Marketing Committee
Hi Meghan,
No need to contact David Curly. You just need to send the poster to me for approval.
Lloyd
Food and Beverage Committee
ITEMS ESTIMATED COST ACTUAL COST
FOOD:
Cookies (Davidcookcookiesfromfomwomernwldemrfrom
fromfromfrom C $40
Brownies $20
Pizza Donated @ no cost
Assorted Candy $15
DRINKS:
Hot Cocoa $15
Water $20
Cans of soda $25
Apple Cider $ 15
PAPERWARE:
Napkins $ 5 (dollar store)
Paper Plates $ 5 (dollar store)
Hot & cold cups $ 10 (dollar store)
Plastic Gloves $ 1 (dollar store)
Total estimated cost= $ 170
*we are hoping to only spend about $150, but with online research this is what we came up with.
The food and beverage committee has also divided up our tasks among our group and who we need to contact:
Papa Gino’s- Trisha
Larry (food waiver)- Nicole
Umass Catering- Anna
Mullins Center Info.- Caroline
Price Research for food items- Samantha & Vanessa
We are going to try and get the pizza and possibly baked goods to be donated from Papa Gino’s and Umass catering. We know that Coca-Cola is a sponsor so we are going to use their soda products. If Papa Gino’s is not a sponsor then we will be using Domino’s because we know Domino’s is a sponsor. At this point we are just waiting on the Mullin’s Center to get back to us.
Finance
Hey guys – We still need to know what kind of budget the Marketing team needs. There was some confusion with the grant so it didn’t get submitted in time to have the meeting with the grant committee today but we’re working on it now and once thats done another meeting will be arranged with them. Just waiting on the Marketing team budget and then it can all be finalized! Thanks!
Hey guys,
Here is the list by committee
Marketing- Please continue putting up flyers and making announcements in your classes. Also, update the finance committee on your final budget (I believe you did everything free of charge but correct me if I am wrong)
F&B- Please keep us updated on possible donations/budget cuts. If needed try the DCs.
Special Events/Decor- Let us know how the shopping is going.
Logistics- Please figure out how the PA system works at the rink. We would liek to be able to play CDs and would like to know if this is possible. Also, please speak to the rink manager and figure out the exact times we will be able to get into the rink to set up. This is important since the decorations committee has a scheduling conflict, and we may be able to use class time to get in there and set up.
Finance- Keep us updated on whether we are under or over our budget.
Every Committee: Keep selling the raffle tickets. The final price decided by the class was 1 for $1 and 3 for $5. Please update us on whether the tickets are selling so we know if we will be making a profit or not.
-Steering Committee
Steering Committee,
Make sure someone meets with me on Monday to secure the space. We need to do a certificate of insurance and return the Mullins Center contract. If you are purchasing then someone needs to meet with me to arrange the use of a University credit card. The ESCA grant has been submitted for consideration. The ESCA grant committee will not meet until 11/30/09.
Lloyd Henley
This message is for Food and Bev-
I have spoken with my boss from Papa Gino’s and he is willing to give us 4 or 5 free pizzas for the event. Do we want them?
If so, we’ll need to arrange for someone to pick them up. I can put the order in for whatever time needed.
Thanks.
This message is from the Food & Beverage group-
Someone from this class who works at UMass Catering told us they will donate 13 dozen cookies to our event! Also, Abbey, if Papa Gino’s will donate the pizza that would be great. We will just need money from the budget for drinks, some other snacks, and paper products (napkins, cups, plates). We can figure out exactly what we still need Tuesday in class.
Thanks.
From Food and Beverage Committee-
Franklin DC is donating 5 gallons of hot chocolate for the event. We can pick it up at Franklin around 3:30 that Thursday.
-Anna
Does anyone have access to a Santa Outfit!?! Perhaps if someone randomly has one lying around at their house they could bring it back after the break for next week. That would be sweet. Thanks!
The Marketing Committee has finished the posters and have begun to hang them up around the Amherst/Greenfield Area to promote to the local community. We have also begun to put posters around the campus and dorms. We have done all Marketing Free of charge so our designated budget can be used in the other departments if necessary.
We will continue to make our classroom announcements next week (the week of the event) and I will also be sending out the mass email next week as a reminder to all.
I will also be contacting the Amherst Survival Center again to let them know what we are doing and what time to pick up all the donations. I believe 6:30 would be the most appropriate time because the event will be over and it will be during the breakdown/cleanup time.
I will keep everyone updated on the Amherst Survival Center notification.
Thanks and have a great Thanksgiving Break!
-Meghan
Hello Everyone-
Here is an update from the Special Events/Decor Committee:
We are still on track with all our planning, and have been able to come up with great ideas on how to save money and reduce our budget to only $50.
We have already purchased a bunch of window clings that we found at a great price, and will bring in a copy of the receipts.
Our holiday posters are still in progress, but moving along at great pace!
The items that our committee has discussed that are MUST haves for the event are:
1. Table cloths (3or 4) -that we will purchase at a Dollar Tree Store.
2. Face paint station -Walmart carries quality face paint at low price,
so we will be looking there.
3. Christmas tree lights (to hang around tables etc.) -Using our own
so we do not have to buy new ones.
4. Music (we will use our own holiday music to save money)
5. Holiday Awareness posters
Sarah- Christmas
Karlee- Hanukka
Sam- Kwanzaa
Brittney- Omisoka
Erin- Ramadon
Rebecca- Fiesta of Our Lady Guadalupe
Sina- New Years
6. Possibly white and blue balloons. (If we can find a good deal, to decorate the front entrance).
We also want to set up a donation table for any type of donation, have a box for the canned foods and a money box for cash donations. Along with the 50/50 raffle.
A table for face painting, and a table for the food (maybe two tables).
We still want to get into the rink the Day of the Event during the actual class time (1pm-215) so everyone in our Committee can to do all the decorating and set up needed.
Hope everyone has a good Thanksgiving!
-The Special Events/Decor Committee
From F&B-
The food waivers for Papa Gino’s and Lone Wolf are all set! All we are waiting on is a certificate of insurance that a member of our group who works at Lone Wolf is going to get for us. Larry said we don’t need a certificate of insurance for Papa Gino’s. Also, because the cookies and hot chocolate are being donated from places on campus we will not need waivers for those items either.
-Nikki
I just did the shopping for the food & beverage for our event. Here’s what we have:
-24 Coca Cola cans
-24 Diet Coke cans
-24 Sprite cans
-24 bottled waters
-2 gallons apple cider
-40oz bag of Hersheys Kisses
-200 mini candy canes
-200 napkins
-100 foam plates
-102 foam cups
It came to $58 for everything. Lloyd said we should know by tomorrow if we have the grant, and will be able to do more shopping. Walmart didn’t have the Hannukah coins, so it would be nice to get them. Also, we will need to get ice for the day of the event. I’m not sure if we can get it for free somewhere on campus or if we will have to go out and buy some. If we get the grant we could also get some more candies, or extras of anything else we may need.
As far as signs go, we should make a sign that says something like
\Enjoy FREE food at this event thanks to donations from: Papa Ginos, Franklin DC, UMass Catering\….. maybe someone in Decor can do this? Or someone in our group if not.
Hi,
I dropped off the PO and contract to the Mullins Center on Wednesday. However, there was no one there for me to actually talk to about when we could get in the building on Thursday or about the PA system. I sent an email to Robert Hollis to ask, and if I don’t get an answer, I will try calling and talking to him.
Erin
Hi guys-
looks like we are all on track.
Here’s what’s left
Thank You’s- being taken care of by the steering committee.
PA system- looks like we are going to have to wait for an email reply. We are pretty sure we can use a CD, but…back up plans?
Sign for food- Marketing agreed to make this. 13x 19\ laminated.
Schedule for the day- We have 8 or 9 people per slot. We just need an hourly make up of the day, organized and easy to read.
Am I missing anything?
The Amherst Survival Fund is picking up their donations at 6:30 on the day of the event.
Thanks,
– The steering Committee
This is from the Logistics Committee-
Here is the sign-up sheet that was passed around in class. Please go to the time slot that you have signed up for. There will also be a time-in and time-out sheet at the event. Let us know if there are any changes that need to be made. (Also, sorry if there are any spelling mistakes, could not read some of the handwritings on the sheet)
Setup (3-4pm) ~ or during class time (1-2:15pm)
1. Stacey Shapino
2. Hanna Delucia
3. Sarah Kanney
4. Vanessa Leger
5. Tricia Ravley
6. Brittney Piccirilin
7. Sarah Rolland
8. Karlee Bordeaux
9. Erin Boylan
10. Sina Im
11. Sam Gale
12. Lauren Wier
(4-5pm)
1. Jennifer Lee
2. Carolyn Ware
3. Bruce Moody
4. Leslie Goldsmith
5. Danny Lenable
6. Jennifer Kachinsky
7. Kelly Flaherty
8. Samantha Rivera
9. Rebecca Mello
10. Erin MacDermott
11. Sam Gale
(5-6pm)
1. Carly Famulari
2. Carolyn Wane
3. Courtney Lowrie
4. Jessica White
5. Meghan Murphy
6. Anna Sota
7. Nicole Dimassimo
8. Danielle Iwanechko
9. Jeff Colantuone
10. Rachel Gingras
Cleanup (6-7pm)
1. Heather Golosh
2. Alicia Peterson
3. Jason Cunningham
4. Meghan Murphy
5. Carolyn Ware
6. Sarah Rollend
7. Brittney Piccirilin
8. Erin Boylan
9. Sina Im
10. Elaine Lin
11. Alyssa Chanthavong
Can you add me to the set-up crew? This is the only time I can come because I have work from 5-9:30. I apologize for not getting on this sooner.
Lee Taylor
anytime during class (1-2:15pm) would be best for me. I have class from 2:30-5:15pm. If absolutely neccesary, put me in a time slot between 2:30-5:15pm.
Lee
Hey everyone, here is the schedule for the day and the task lists for set up and break down for the event. Copies of this will be brought to class the day of the event and handed out the one member of each committee.
Schedule:
1:00pm- Class time/some groups begin set-up at the mullins center
3:00pm- First shift starts and set up begins
Table/chair set up
Sound set up
Poster set up
3:45pm- Pick up pizza
Pick up cookies (Campus center room 819)
Pick up hot chocolate (Franklin Dining Common)
4:00pm- drop off food
4:00pm- event starts
4:00pm- first shift ends and second shift begins
4:00pm-6:00pm- skating; face painting; selling food; raffle tickets sold; music
5:00pm- shift 2 ends and shift 3 begins
5:45pm- Raffle winner announced
6:00pm- event ends
6:00pm- shift 3 ends and shift 4 begins
6:30pm- amherst survival center picks up donations
6:00pm-7:00pm- clean up takes place
break down all stations
table return
trash gets thrown out
hot chocolate holders get returned to DC
Set-up Task List:
Table/Chairs set-ups
2 tables for food and drink (near electrical outlet)
1 table for sign-in and raffle selling
1 table for face painting
8 chairs (2 at each table)
Tablecloths, napkins, cups, plates on tables
Food/Hot chocolate on table, soft drinks under table (when arrive)
Music Set-up
Poster set-up
Raffle money collection
Decoration set-up (lights; balloons or anything else special events has purchased)
Coolers with ice
Name tag handout
Student sign-in
Trash bins with bags set-up
Near food table
Near face painting
Around the arena
Breakdown Task List:
Table/Chairs breakdown and returns
Posters taken down
Check that all skates have been returned
Empty coolers
Survival center pick-up
Hot chocolate containers returned
Throw out trash
Final walk through
We are going to have a sign-in sheet at the same table that we will be selling raffle tickets so everyone make sure you sign in and out so we know you were there. Thanks!!!
-The logistics committee
Hey Guys,
Here are some reminders
Special Events committee is buying name tags so make sure you are wearing one while working the event
Please wear a black shirt and jeans
If you have any questions or concerns, Leslie and Lauren from the steering committee will be there at the start of the event
Last but not least, here is a list of important numbers in case of emergency
Food and Beverage-Vanessa: 978-424-1670
Logistics-Stacey: 215-740-2853
Special Events: 413-775-2998
Fiance-Erin M: 207-659-3746
Steering-Leslie: 207-691-3033
Hi All,
Below please see email from Robert Hollis.
Lloyd,
That is not a problem. I will be in the rink so whenever they want to start setting up is fine with me.
Robert
On Tue, Dec 1, 2009 at 5:21 PM, Lloyd Henley wrote:
Hi Robert,
My students are wondering what is the earliest that they can get in to the ice rink. I believe they are looking to getting in the rink around 2pm. Please let me know at your earliest convenience. Thanks.
Lloyd Henley
Todays the big day! Good luck everyone! 🙂
Its game time! Hope we all have a successful event! If there is anything else that needs to be picked up for last minute things please contact me so I can do so. A few members of the Decoration committee are going to pick up things so please call me if you need. Good luck and see you at the rink!
cell: 413-775-2998
Thanks,
Karlee
Hello Everyone:
I thought we had an awesome event! We all worked hard and it showed!
Derek Bratton gave high appraisal for our class event and I wanted to share that with everyone! 🙂
See you all inclass on Tuesday
-Brittney
Hello Class,
I am very proud of all of you. You really stepped up to put on a great event.
Your Professor, Lloyd Henley
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