The University of Massachusetts Amherst
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Academic Dean Advice

Thinking about the W-Drop and P/F date

About two-thirds of the way through each semester there is a date that marks the last point at which students can withdraw from a class or change a class to Pass/Fail grading in SPIRE. The UMass Academic Calendar is the place to look for this date. This post provides information that should help you think about your options.

First, let’s talk about Pass/Fail Grading

Each semester, students can choose to switch one graded class to Pass/Fail grading This means that as long as you PASS the class, you will receive a final grade of P on your transcript, you will earn the credits for that class toward the 120 credit total that you need to graduate, and there will be NO impact on your GPA. 

Some things to think about:

  • Classes that are taken Pass/Fail CANNOT count toward General Education requirements or major requirements. 
  • If you FAIL a class for which you’ve selected Pass/Fail grading, it DOES show up as an F on your transcript and that WILL factor into your GPA.
  • You can revoke the Pass/Fail option after grades come out and take the letter grade you earned for that class. You might choose to do this if the grade you earned would improve your GPA and/or you’d like the class to fulfill a requirement. You can revoke the P at any time prior to graduation, regardless of when the class was taken.

Why might you elect P/F grading?

  • The main purpose of Pass/Fail grading is to allow students to enroll in a course to explore interesting content without being as concerned about grading. This is a great option for exploring a subject that you think you might be interested in but you’ve never tried before.
  • If you are in a class and it’s not going as well as you hoped, you can choose the Pass/Fail option to protect your GPA. This can take some of the pressure off and help you do better in the class. 
  • If you are exploring a major and took a class for that purpose but now realize that the major is not really for you and you want to focus more on your other classes, you might use the Pass/Fail grading option.

Only use the Pass/Fail option if you are confident that you can PASS the class. If you think you might fail, you might want to consider withdrawing from the class instead.

Notebook page with last day to withdraw as textWhy might you decide to withdraw from a class?

  • If you are failing a class and know that you won’t be able to pass it.
  • If you have taken on too much during the semester or are dealing with extenuating circumstances and need to lighten your course load. 

Before you choose to withdraw, you should consider having a conversation with your professor or an academic advisor to find out if there are options for improving your performance.

Some things to think about :

  • For some students, dropping a class may mean they drop below full-time status (you have to be enrolled in 12 credits to be full-time). For MOST students this is not a problem, however, there are a couple of categories of students who should consult with an advisor, academic dean, or financial aid counselor before they drop a class:
  • International students CANNOT drop below 12 credits unless they have a medical reason.
  • Athletes on scholarship typically cannot drop below 12 credits and maintain eligibility in their sport. Those students can check in with an academic dean to discuss options.
  • Students with a Pell grant should consult with a financial aid counselor before dropping below 12 credits. 

What does a “W” on my transcript mean?

Many students worry that they will not be able to pursue graduate school or other post-graduate opportunities if they have a “W” from a withdrawn class on their transcript. This is not true! The “W” is merely a notation that you dropped a class after the Add/Drop period ended. There is no impact on your GPA when you withdraw from a class. 

What happens if I miss the deadline for Pass/Fail or W-drop?

  • SBS Academic Deans hold a “grace period” day on the day after the W-drop date. You can come to our office (128 Thompson Hall) to speak with an academic dean about your wish to drop a class or change to Pass/Fail grading. 
  • Beyond the grace period day, you can petition the academic deans for an exception.
  • Late withdrawals are typically only granted due to extenuating circumstances; poor academic performance does not qualify as an extenuating circumstance. Late P/F petitions are rarely granted. You can find both the late withdrawal petition and the late P/F petition in the “How Do I?” section of the SBS Pathways website.
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Academic Dean Advice DHG Columns

The myth of multitasking

Published in the Daily Hampshire Gazette, 2/16/2021

I spent the morning in the parking lot of the vet’s office after a troubling weekend where we watched our three-legged dog struggle through her usual sniff and pee routine. She was clearly having trouble putting her weight on her back leg and I knew that something was wrong, and she needed to be seen right away.

Here’s the problem: I was also planning to get caught up on work on the Presidents Day holiday. When I called the vet, they reminded me that I would have to come for an emergency visit and that because of COVID restrictions I would most likely be waiting for a while in the parking lot before one of the vets would be able to squeeze Peggy Sue in between patients.

I agreed because there was no alternative. I set up the appointment and asked the receptionist if I’d be able to access Wi-Fi from their parking lot. I brought my laptop, figuring that I’d be able to work while I waited.

I did manage to answer a few emails. But between the vet tech calling to ask questions about my dog, trying to get said dog to stop barking at other dogs in the parking lot, and fielding questions from my husband and friends, it was difficult to focus on my work.

I was not able to accomplish as much work as I had hoped, but the situation did help me clarify what I wanted to write about this month: multitasking, or rather trying to avoid falling into the trap of thinking that multitasking is possible.

My job has many facets and I am always working on prioritizing what needs to get done first. This often means that some tasks don’t get as much attention as I’d like to give them. On a typical day, I work on projects while keeping my email inbox open. That way I can scan the emails that are coming in to make sure I catch things that are important.

Email notifications result in pulling me away from what I’m working on. I often feel like I don’t have the long stretches of time I need for important projects because I’m always being asked to respond to “fires” that need to be put out now. In truth, some of those crises do need a quick response but most do not.

What I should be doing is putting longer stretches of project time on my calendar, shutting off notifications on my email and my phone during those times, and digging into projects that require attention.

I’ve also noticed that during the pandemic it’s become more difficult to maintain my focus. Working from home, my attention is often divided between the task at hand and a question from one of my kids or a cat jumping into my lap demanding attention. I find it too easy to lose my concentration — in fact as I was writing this sentence, I got a message from a friend, read it and answered it before coming back to my writing.

The students I work with also talk about their multitasking — doing their reading for class while watching something on Netflix or texting friends while working on an assignment. They are not accomplishing as much as they believe they are.

According to Doctors Cynthia Kubu and Andre Machado at the Cleveland Clinic, human brains are incapable of multitasking. They write: “For nearly all people, in nearly all situations, multitasking is impossible.” We may think we are doing it but really we are merely switching back and forth from one activity to another, without giving our full attention to either.

Trying to multitask leads to difficulty with attentiveness and learning. I see this in classes when students are clearly focused on their cellphones rather than what is happening in the classroom (or Zoom room). I’ve also caught myself in this situation as well, reading a text during a meeting and realizing that I’ve lost the thread of what is being said.

The Cleveland Clinic doctors described a research study that found that multitasking — trying to complete homework or other projects — while using our various devices to listen to music, text, or check notifications has negative effects on learning and for students this can mean poor grades.

What does this mean for those of us who are distracted by this modern, constantly connected life? It means that we are not giving our full talent to the things that are most important to us. It’s time for us to turn off the notifications, close our email, and relearn how to monotask.

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Academic Dean Advice

An academic dean’s advice on giving INCs

Updated: 05/11/2023

At the end of the semester I typically hear from instructors and students who have questions on the subject of granting/requesting a grade of Incomplete for a class. This post is intended to offer clarity on the process.

Recent data from the UMass Amherst Registrar’s Office indicates that at least 40% of incompletes go unfinished in the semester following when they were given.

For facultyWhen is an INC appropriate?

Recognize that sometimes giving an INC is helpful but it may be more of a hindrance to students than a help.

  • You do not have to agree to give a student an INC. It is at your discretion and you want to remember that this likely means that you will end up working with that student during the break and possibly into next semester (and possibly beyond).
  • You should not give a student an INC without their knowledge and without a written agreement of the work to be completed and a deadline.
  • INC grades are counted as Fs toward a student’s GPA until they are resolved, which means that INCs can have a negative effect on a student’s GPA and academic standing in the short run if they would have received a higher grade based on work already completed. (When in doubt, grade them out!)
  • If they are not resolved by the end of the following semester, INC grades are converted to IFs. Faculty can still opt to let students finish the course after the grade has changed to IF.
  • Although you have discretion, we advise faculty NOT to give INCs to students unless they have completed 50-80% of the work of the class.
  • Students should be passing your class at the time you agree to give them a grade of INC.
  • If you have submitted grades for your classes and later learn that a student was dealing with extenuating circumstances, you may still work with them to complete work and submit a grade change.

For students Tips for requesting an INC

  • Make sure you have a clear sense of the assignments, quizzes, exams, projects, or other work you have left to complete for the class.
  • Use a calendar to plan out how you will complete this work. Draft a plan to complete each task and create a clear and reasonable timeline.
  • When you reach out to your instructor to ask if they would be open to giving you an INC grade, you should include your work plan.
  • When possible, plan to finish your INC prior to the start of the following semester – having a full semester of classes in addition to an INC is very challenging.
  • If you have questions about whether an INC is the best option for you, speak with your academic advisor or an academic dean.
  • Remember that sometimes it’s better to finish the class as best you can during the semester and move on. Many INCs become IFs and students do not finish them.

Official INC Policy 
(from page 28 of the Academic Regulations):

“Students who are unable to complete course requirements within the allotted time because of severe medical or personal problems may request a grade of Incomplete from the instructor of the course. Normally, incomplete grades are warranted only if a student is passing the course at the time of the request and if the course requirements can be completed by the end of the following semester.”

The Academic Regulations further stipulate that for each Incomplete grade given a written agreement should be kept in the department office that includes the following:

  1. The percentage of work completed during the semester by the student,
  2. The grade earned by the student on the completed work during the semester,
  3. A description of the work that remains to be completed,
  4. A description of the method by which the student is to complete the unfinished work, and
  5. The date by which the work is to be completed.

Essentially, an INC represents a contract between instructor and student and it should be entered into with clear boundaries on both sides. I encourage both parties to be open to renegotiate the terms of the INC under the appropriate circumstances.

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Academic Dean Advice DHG Columns

Schooling, remotely

Published in the Daily Hampshire Gazette, 9/15/2020

This week my kids started remote schooling in Easthampton. One is in middle school and the other is in high school. It’s pretty stressful but they’re glad that they won’t be in face-to-face classes. As they say, “Mom, kids don’t know how to social distance.”

I’m a couple of weeks ahead of them. I’ve been teaching remotely since Aug. 24. School this year is not what anyone is used to, and the adjustment is frustrating for students and teachers alike.

Technology doesn’t always work seamlessly. Wi-Fi cuts out at inopportune times. Instructors at the college level don’t have to use the same platforms or teach synchronously. New college students, in particular, are struggling with time management and how to make friends in this remote environment.?

At UMass, our first-year students are eager to figure out how to make this semester work so I turned to some experts for tips on how they are thriving in college during a pandemic.

Rachel Green is a junior from Shrewsbury. She’s a Civil War buff, an experienced archer, and a fencer. She says:

“My quarantine survival tip is to take breaks and get some sunlight. It’s really easy to just stay in my bed or at my desk. I could probably go a few days without setting foot outside my apartment. Which is why it’s so important to get up and walk around outside! It’s basic self-care, but it is something that can be easily forgotten about.”

Kimiko Daniele studies economics and spent her pre-COVID summer as a legal intern. She’s been a peer advisor, helping students understand UMass systems.

She says, “This semester has been chaotic with each class using different websites, some classes have online lectures in addition to regular classes, etc. Every Sunday I take 10 minutes or so to write down all my assignments for the week. I create a weekly planner that clearly states what tasks I have to do, and on which days. Having some type of weekly planner allows me to understand my expectations and responsibilities and helps me manage my time.”

Makayla Fucile is a Massachusetts native, a legal studies major, and a member of Commonwealth Honors College. Her advice to students is this:

“It’s been incredibly important to keep a strict schedule for classes, homework, exercise, and personal time. I’ve used an agenda more than ever this semester. It’s been very easy to get stuck at the computer for hours, so I’ve worked hard to set aside time to step away from my work.”

Ayla Thorntona graduated in May with a bachelor of arts degree in political science and Spanish. Currently she’s working on her master’s degree in public policy at UMass. Ayla was a peer advisor, an undergraduate teaching assistant, and a campus tour guide. She says:

“To survive remote learning as a college student, I change up my environment a couple times per day, depending on the workload. If the day is full of Zoom meetings and homework follows, I’ll start at my desk, maybe end up at the kitchen table, and when weather allows I will head to my backyard with a blanket, my laptop and some snacks. That has been helpful in ‘restarting my brain’ a bit and allows me to not get stuck sitting in the same spot all day, which is very possible sometimes!

“Another thing I have been doing to survive remote learning is taking a lengthy break in between classes to do something that takes my mind off of work. I’ve recently gotten into cooking and I find that putting music on and cooking lunch or dinner has been a good time to take a break and focus on something different for a bit.”

Lily Giannasca is a senior in the legal studies program who spent the summer as an intern for the Massachusetts Appeals Court. She shared the following:

“School right now feels surreal, so staying motivated is draining. Staring at Zoom squares can feel impersonal and isolating.

“When I feel isolated, I cannot begin to focus on academics, so I have been actively creating opportunities to connect. Normally I would avoid such blind boldness, but last week I reached out over email to say hello to a student I’m in classes with now and last semester. I casually checked in and offered to discuss lecture or share notes if she was interested. She was receptive, and we’ve been chatting over text since. It makes Zoom squares feel a little more human.

“Remote learning is disappointing for all students, but especially for students missing out on their year of firsts. My first year of college was impactful because of the friends I made and the experiences we shared. Just because we are not in person, does not mean that you cannot make your first college friends.”

And finally, even though I’m on the other side of the Zoom screen as a teacher, my advice for students who are working on remote school is to learn to ask for help. Instructors want to help students be successful and each school has resources set up to assist but students have to practice asking for help when they need it.

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Academic Dean Advice DHG Columns

Experts weigh in on how to ‘do college’

Published in the Daily Hampshire Gazette, 8/21/19

It’s mid-August and colleges are getting reading for the arrival of new and returning students. Those of us who work on these campuses try to help the incoming first year class get acclimated to college. We also recognize that it’s challenging to expect students to listen to us when most of us haven’t been in their shoes for many years.

That’s why for this month’s column, I turned to a bunch of experts on the first year experience – current students and a few recent graduates – to ask them for their best advice for this year’s incoming freshman class.

Jessica Williams, a communication major who graduated a couple of years ago and is now gainfully employed in television production, wants new students to remember, “There’s a fine line between challenging yourself and overworking yourself. Figure out where that line is and then push a little further to make sure you are always challenging yourself.”
She also advises that students get enough exercise and sleep so that they don’t have to rely on coffee too much.

Sarah Carroll, a legal studies major who managed the UMass Marching Band and was my awesome teaching assistant, now works for a commercial property management firm.

She says, “Freshman year is magical, but it’s also tough. Know that you are going to make friends and you might lose them, too. One student’s plan for college can be different than another’s. If everyone around you is making choices in a way that doesn’t fit who you are, that can be difficult. Try to remember that it’s OK to move away from friendships that are not working for you.”

Tenzin Thargay, who studied political science and international relations, just finished a Fulbright Fellowship in Korea after graduation. He credits mentors and advisors for helping him succeed. For students going to UMass or one of the other five colleges in the area, he recommends that they consider finding out about opportunities like doing research with a professor, participating in a study abroad program, or taking a class through the Five College Interchange.

Kassidy Jean-Charles, an economics major who works at a recruiting and staffing agency, wants first-year students to know that they don’t have to do everything according to some plan they have in their heads. College may work out differently than you expected. It’s important to build a support network that they can turn to if things don’t go the way they thought they would. Find friends, professors and advisors who can help you advocate for yourself.

Carol McCormick is going into her senior year as a communication major. She’s been a UMass tour guide, a peer advisor and was an amazing teaching assistant with me last year.

She says, “I think as an incoming freshman, it’s really important to be open-minded to new people and opportunities. Leave your door open and say hi to people as they walk by.”

She also recommends that students find one or two spots on campus to go to have “me” time – whether that’s the gym, a coffee shop, or the library. It’s important to have a place to go and unwind and check in with yourself. Her motto is: “Challenge yourself but stay true to who you are.”

Theo Schanz, a rising senior sociology major, spent much of the summer advising new students. He wants students to know that, “needing help doesn’t mean you’ve done something wrong or are inadequate.” He encourages students to learn about the many resources available to them on campus and seek them out when they need help.

Mikayla Viscione, who studied political science and middle eastern studies, was a longtime teaching assistant for first-year seminars. Her advice to new students is that “it’s OK to feel overwhelmed at times. Remember that you are not the only one feeling that way. It’s important to reach out to others.”

She also says that sometimes students “think that if they are not having the most fun or best experience as a freshman that they are doing college wrong. That is certainly not true. People move and adjust at their own pace and that’s OK!”

Luwane Pipkins graduated with a degree in sociology. He was a student athlete, team captain and an excellent mentor to younger players. His advice to new students is “make sure you don’t stress yourself too much and try to enjoy college.”

There you have it, advice on doing college from the real experts. Of course, I would be remiss in my duty if I didn’t add my two cents here. College is one of the places where you get to figure out who you are, what you are interested in and who you want to be in the world.

To make the most of it, be sure to study things you enjoy. You will do better in classes if you are actually interested in the subject matter. Take chances and try new things. Join a club or two. Consider learning a foreign language and studying in another country.

Look for challenging internships so you can learn what you like and what you don’t in a workplace. There is so much that you can do in these next four (more or less) years.